Automated payments
Pay via Paystack (MoMo/Card), generate invoices, retry failed payments, and reconcile without asking delegates to send WhatsApp proof.
A product of Heshvan Digital
Rhodex CoMS removes the human bottlenecks from registration, payment verification, attendance, certificates, delegate support, communications, and post-event records, so your team can run the event instead of chasing scattered data.
The problem we remove
Finance waits for screenshots. Help desk waits for lists. Delegates wait for confirmation. Chairs wait for reports. Year after year, the delegate database disappears into spreadsheets, inboxes, phones, and personal drives.
Rhodex turns those scattered moments into one accountable workflow: every delegate, payment, coupon, tag, SMS, email, scan, certificate, and role action is attached to the event record.
Pay via Paystack (MoMo/Card), generate invoices, retry failed payments, and reconcile without asking delegates to send WhatsApp proof.
When bank transfer or MoMo manual payment is needed, delegates upload proof and finance verifies it inside the platform.
Automatic delegate tags, attendance IDs, QR-assisted check-in, certificate verification, and persistent delegate history.
Chair, reviewer, finance, help desk, communications, programme, and admin roles share the workload with clear permissions.
Email and SMS notifications are logged per recipient, so delegates are informed and organisers know what was sent.
Heshvan Digital can support setup, launch, help desk preparation, go-live monitoring, and post-event reporting.
Not only academic conferences
Conferences, colloquia, calls for papers, reviewers, proceedings, certificates.
Annual meetings, CPD events, member discounts, attendance proof, reports.
Stakeholder convenings, funded trainings, sign-in accountability, exports.
Leadership summits, customer events, onboarding academies, controlled invitations.
What one Rhodex workspace can replace
Every event gets its own branded template and workflow. Chairs configure the event, Heshvan helps with the sensitive gateway and sender setup, and delegates use one clear public journey.
| Operational pain | Rhodex response | Who benefits |
|---|---|---|
| Payment proof in chats | Automated Paystack checkout plus manual proof upload and finance verification. | Delegates, finance, chair |
| Lost delegate data | Persistent registrations, invoices, attendance, certificates, and communication history. | Host institution, future organisers |
| Crowded registration desk | Delegate tags, attendance IDs, QR code scanning, help desk search, and exports. | Help desk, delegates |
| Coupon confusion | Chair-managed coupons tied to the registration workflow and invoice totals. | Chair, finance, delegates |
| Delayed certificates | Certificate templates, automated generation, and public verification links. | Delegates, secretariat |
| One person doing everything | Conference-scoped roles and permissions for chair teams and support staff. | Whole organising team |
| Unclear event status | Dashboards, audit logs, reports, programme data, notifications, and accountability trails. | Chair, super admin, sponsors |
Why clients choose Rhodex
Most event tools handle one slice of the work. Rhodex connects the full field operation: registration, money, people, communication, proof, and reporting.
Pricing modules
Delegate count, payment model, SMS volume, support needs, hosting preference, and number of events all matter. We keep the model simple and prepare a quote after a short scoping conversation.
Best for a single conference, summit, training, or launch event with a defined start and end date.
Request this quoteBest for institutions or associations running several events and wanting delegate data retained across the year.
Request this quoteBest for complex governance, custom hosting, integrations, procurement, or dedicated support requirements.
Request this quoteStart the workspace request now, or send the event type, dates, expected delegates, payment approach, and support needs so we can recommend the right Rhodex setup and quote.